Admin AssistantDate posted 14.08.2019 Ref number 874945 Job Details
Coordinating with suppliers for production related matters (getting quotes, following up on deliveries, preparing LPOs, etc ).
Preparing and processing invoices and monthly Statement of Accounts.
Preparing Job Sheets for the team and maintaining a log on an internal system. Sending documents by courier.
Following up with clients for payments.
Scheduling meetings with partners / vendors / suppliers on behalf of the Director.
Assisting the team for uploading materials for the clients / suppliers.
Answer, screen and direct calls.
Overall office keeping: maintain the inflow and outflow of stationeries, arrange for repair and maintenance of office equipment, receive, store and maintain inventory of office supplies and equipment, and receive and sort mail and other packages.
Providing customer service including receiving and assisting visitors.
Managing deliveries of materials for clients and preparing delivery notes for all materials.
Faxing, photocopying, scanning and filing documents. Booking and arranging air ticket.