Date posted 16.10.2016
Ref number 356555
|Location||United Arab Emirates|
|Number of Vacancies||1|
|Career Level||Mid Level|
|Minimum Experience||Not Specified|
|Minimum Education Level||Not Specified|
Reporting line: Vice President for Research & Interim Associate Provost
Department: Office of the Vice President for Research & Interim Associate Provost
The Executive Assistant is responsible for providing administrative support and highly professional secretarial services to the Vice President for Research, including agenda preparation and/or general coordination and operation of the office of Vice President for Research.
Perform and manage all the activities within the Vice President’s office including office management, implementation of procedures, process management, records management and diary management.
Develop and implement administrative systems as and when needed to increase efficiency.
Manage the Vice President’s various projects and initiatives and follow through on issues in a timely manner.
Review and summarize miscellaneous reports and documents; preparing background documents as necessary.
Assist the Vice President in preparing presentation materials for stakeholder meetings.
Effective communications management of the Vice President’s office including communicating policy and directions, and maintaining confidentiality.
Effectively design, maintain and update filing system.
Ensure protection, security and confidentiality of all files, records and reports.
Responsible for calendar management requiring interaction with both internal and external executives, stakeholders, as well as consultants.
Arrange travel schedule and reservations for the Vice President.
Manage all incoming mail and identify items that require priority attention for the Vice President.
Receive and screen communications for the Vice President including telephone calls.
Prioritize, channelize, and facilitate communication from other business units.
Independently respond to letters and general correspondence of a routine nature.
Organize and maintain the layout of the office and maintain the supplies.
Attend management meetings and other meetings and taking minutes, as directed by the Vice President.
|Salary and Allowance|
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