Date posted 18.10.2016
Ref number 358667
|Number of Vacancies||1|
|Career Level||Mid Level|
|Minimum Experience||Not Specified|
|Minimum Education Level||Bachelors Degree|
Equivalent of a College Diploma in any related field such as Administration or Finance
Technical competences required
Knowledge of the hotel industry suppliers
Knowledge of the local and international market
Knowledge of the legal aspects related to the job function
Previous experiences required
3 to 5 years’ experience in a purchasing management position, preferably in a five star hotel
English, Local Language Proficiency
Well balanced personality
Planning / organizing
Problem solving & decision making
Adaptability / flexibility
Concern for quality
Teamwork / co-operation
Customer service orientation
To purchase the products and services the hotel needs at the best price in the quality and quantity requested in a timely manner, to ensure the achievement of the hotel’s profitability objectives and satisfaction of internal and external customers.
Plans, coordinates and monitors all activities related to the purchasing department such as the handling of the purchase requisitions, the purchasing of goods and services, the customs clearance and payment to our suppliers, whilst ensuring compliance with the purchasing policies, procedures, standards and satisfaction of internal external customers.
Ensure the work of direct employees.
Works with department heads in understanding and answering their needs so that the purchasing team can address them in a satisfactory manner and provides them with assistance and information concerning the status of their purchase orders, sourcing of items, etc.
Ensure processing purchase requests by sourcing suppliers and obtaining three quotes wherever feasible on a timely basis and keep the department heads informed on their purchase.
Follows up on the status of outstanding purchasing requests / orders and advises department Heads concerned on alternative solutions.
Oversees and monitors the administrative work related to the purchasing department such as the maintenance of a vendor lists and prices, a follow up system to track all requests, a report on claims for loss and damage, etc.
Checks all payment vouchers to ensure that all invoices are settled according to the confirmation with supplier against purchase requisition and/or orders.
Maintains good relations with both local and international suppliers to ensure steady and uninterrupted supply of products and services to the hotel.
Applies for all important permits and licenses if required to ensure that all overseas orders go through the legal procedures as stipulated in the regulations of the country.
Keeps abreast of what is available on the local market by inquiring for prices, visiting market and suppliers and attending trade fairs.
Co-ordinates with the cost control section the handling and distribution of goods of all items purchased.
Maintains good relations with local officials, customs and tax agents to ensure smooth cooperation and to obtain upd ated information.
Accomplishes a set of administrative duties such as attending meetings, preparing a monthly purchasing analysis report and other duties relevant to the job function.
Maximize employee productivity and morale within the department and consistently maintain discipline within hotel guidelines and local regulations.
Ensure to schedule employees in line with varying business levels in order to maximize productivity and minimize payroll costs.
To select and recruit suitable employees for the department using prescribed set of policies and procedures.
Have a full working knowledge and ability to supervise, train, correct and demonstrate all duties and tasks, in assigned place of work, accordingly to the standards as se t.
Ensure to train employees ensuring that they have the necessary skills to perform their duties with the maximum levels of productivity and efficiency.
Conduct annual performance evaluations.
To understand and strictly adhere to the Rules & Regulations established in regards to the hotel policy on Fire, Hygiene, and Health & Safety.
To ensure that all potential and real hazards are reported and rectified immediately.
To have complete understanding of the Hotel’s Employee Handbook and adhere to the regulations contained within.
Performs any other duties as assigned to him/her by management.
|Salary and Allowance|
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