Date posted 10.10.2016
Ref number 352153
|Number of Vacancies||1|
|Career Level||Mid Level|
|Minimum Experience||5 - 7 years|
|Minimum Education Level||Bachelors Degree|
|Educated to Degree level with an appropriate Finance and/or Accounting major.
Minimum 5 years experience in DPDHL Finance.
Strong command on MS Windows, Lotus, Excel, Word (Vision Excel and advanced level skills will be a plus)
Ability to use formal and informal methods to persuade and influence others
Establishing a course of action to accomplish specific goals.
Excellent communication and report writing skills.
Ability to express well-thought concise and timely oral and written information
Good team player
Ability to effectively explore alternatives so as to reach common results
Demonstrating a high level of commitment, energy, resilience and tenacity in doing the job
Attention to Detail
Tolerance to Stress
Passion for delighting customers
The Senior Accountant is responsible for ensuring high level professional accounting work and is responsible for making sure that the books of accounts are maintained accurately and are in accordance with DPDHL Accounting Policies and International Financial Reporting Standards (IFRS).
The jobholder is to provide technical support and assistance in the development and preparation of financial reports. Has to ensure that reports are completed in accordance with reporting deadlines and internal accounting controls are reviewed periodically and make recommendations to enhance further.
Payroll Master main responsibility is to ensure accurate processing and recording of company’s payroll, (1000 plus DHL employees across various entities and locations i.e., Bahrain, UAE, Iraq and Afghanistan including executives’ payroll), provide timely and accurate financial information, and processing of accurate and timely data entry.
PRINCIPAL ACCOUNTABILITIES: Accounting
Ensure all transactions are recorded properly and in accordance with the definition set on DPDHL Accounting Manual and International Financial Reporting Standard (IFRS).
Assist in gathering financial data during budget and forecast cycles. Provide backup support for seasonal peaks including but not limited to month end and year end closing and support for vacancies, colleagues who are on leave, etc., to include Bahrain Country Office and other countries within MENA.
Prepare and manage schedules to support balance sheet accounts and ensure that these are reconciled against general or nominal ledger balances immediately after month-end closing (i.e. fixed assets, prepayments, bank reconciliation, accruals, etc.). Back up all files as part of the disaster recovery plan.
Review and ensure preparation and distribution of required financial and accounting reports, including management information, in a timely manner. Ensure that group and area reporting deadlines are consistently met.
Review and ensure that intercompany transactions are reconciled every month and within the framework as agreed by all participating countries worldwide.
Review internal accounting controls to identify weaknesses and make recommendations immediately and making sure those internal or external auditors open issues have to be implemented as per recommended deadlines.
Provide additional support in the maintenance of the Chart of Accounts its various dimension and analysis. Understand and evaluate the need of various departments and other end users for reporting monthly, other results and respond to their information requests and recommend such dimensional requirements accordingly.
Assistance and provide required supporting documentations and reports in compliance with Control Risk International Standard Platform (CRISP) in a timely manner.
Understand and evaluate the needs of various departments and other end users for reporting and other results and respond to their information requests. Design formats of new reports and analyses from time to time and ensure implementations after discussing with related department heads.
PRINCIPAL ACCOUNTABILITIES: Payroll
Supervise and perform regularly monthly payroll department operations and manage the workflow to ensure all payroll transactions are processed accurately and timely.
Reconcile payroll prior to transmission of payment and validate and reconcile confirmed reports. Process accurate and correct calculations and compliance ensuring proper approval in accordance with delegation of authority.
Processing payments on local and international batches, wage protection service, telex bank transfers and cheque payments in various currencies and in several locations worldwide.
Analyzing and reviewing employee attendance, join dates & end dates and pro-rated salaries in accordance to their contracts including all allowances, Back dated arrears, status changes, final settlements, air ticket encashment, social contributions paid by employer and employee contribution that’s been deducted from individual salaries, annual leaves, promotions, new hires, separations, service dates, overtime hours and overtime payments, shift allowance, commission, flight pays, trip allowance, heat allowance, Loading, LIP/MIP bonuses, relocation allowance, other earnings and deductions etc.
Checking and reconciling bank statements for DHL accounts with the payroll payments to ensure error free bank transfers and accurate bank charges are charged for the transactions in the company bank statements.
Coordinating with The Housing Bank for housing loans provided to our local staff by the government. This includes reconciling The Housing Bank statements to ensure all staff is deducted correctly in accordance to the loan provided to the staff by the government. New deduction amounts or the changes in loan amounts are informed to HR for monthly payroll deductions and the terminated employees are informed to The Housing Bank.
Processing payment and checking calculations for End Of Service settlements in detail to include Base pay, Air Tickets, Indemnity, Ex-Gratia Payment, Redundancy pay, Notice pay and deductions against the approved final settlements provided by HR.
Process Out of payroll payments such as payments to Ministry of Justice, Housing Bank, Trade Union, Temporary employee salary payments, Final Settlements, Long service awards, pension and employee tax related payments, SARs Share Payments and other Adhoc employee related payments as and when required.
Coordinating with the banks for salary payments and resolving any issues to avoid possible salary rejections and ensuring all employees are paid their salaries on time.
Preparing and Issuing Inter Company Invoice (ICI) for payroll costs and other employee related costs to other DHL entities worldwide including issuing and approving MAAs.
Preparing and Reconciling HR related reports Full Time Employees (FTEs) & Subcontractors on monthly basis
Posting GL entries in order to report monthly Full Time Employees (FTEs), Headcounts, work hours, gender head counts, sick leaves, temporary employees, work days, terminated employees, termination types, new joiners, number of training days, overtime hours, lost time, number of incidents and accidents etc. for Global Reporting Tool (CREST) reporting.
Finalizing reports on monthly basis which requires tough analyzing skills as per the requirements.
Entering and reporting the Leaves, Air Ticket encashment, Overtimes & Bonus through edocs in HRIS.
Provide employee related schedules such as loans and advances, Indemnity, Bonus, Management Incentive Plan, GOSI, Air Tickets, Annual leaves, HCVT, LMRA, MOH to monitor staff related accruals.
Assist the reporting manager in the budget process cycle by providing all staff related costs.
Preparing detailed, customized and summarized reports for Audit requirements.
Maintains payroll information workflow and guidelines by writing and updating policies and procedures from time to time when changes arises in coordination with Human Resources Department and the third party system provider if required.
Design interface and continues improvement, enhancement of the payroll process to automate the transfer of data from the payroll system to general ledger ensuring accuracy of data and to eliminate manual processes and improving timeline.
Attend to any other business as requested by your direct manager from time to time.
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